Tax Strategy

Financial year 2025/26 · Last updated 6 April 2026

1. Introduction

Prism Integrated Security Solutions Ltd (“Prism”, “we”, “us”) is a privately owned UK company. Our objective is to generate sustainable value for the business through robust tax controls, while meeting all of our tax obligations in full and on time, and using only the legitimate reliefs available to a UK trading company.

The formal duty to publish a tax strategy under Schedule 19 of the Finance Act 2016 applies to large groups and companies above defined turnover and balance sheet thresholds. Prism sits below those thresholds, so publication is not required of us. We publish this strategy voluntarily, following the approach Schedule 19 sets out, in the same spirit of transparency as our other published policies. It is reviewed and updated annually.

2. Scope

This strategy applies to Prism Integrated Security Solutions Ltd and covers all taxes and duties relevant to our UK operations, including:

• corporation tax on our trading profits
• employment taxes — PAYE income tax and National Insurance contributions for our directly employed staff, and the correct tax treatment of subcontracted engineers
• VAT — including actively monitoring our obligation to register as the business grows, and operating VAT correctly from the point registration takes effect
• customs and import duties, where security equipment is imported from our European suppliers
• stamp taxes and any other duties that become relevant to our activities

3. Aim

Our aim is to meet all statutory tax obligations in full, accurately and on time, while managing the uncertainty that comes from applying tax law to real business activity. We recognise that areas of judgement — the classification of expenditure, the application of reliefs, the point at which a registration threshold is crossed — create tax risk, and we manage that risk actively through the governance and controls below.

4. Governance

Responsibility for this tax strategy sits with the Directors, who approve it and review it at least annually — sooner if there is a material change in legislation or in our business activities. Day-to-day management of tax compliance and reporting is carried out by our finance function, supported by external accountants and tax advisors where specialist expertise is required.

5. Management of tax risk

Our controls include:

• maintaining accurate, up-to-date financial records to support every filing — our systems record every quotation, invoice and payment against the customer and contract it belongs to
• engaging qualified external accountants to prepare and review tax computations and returns
• keeping abreast of changes in tax legislation affecting our business and sector
• seeking specialist external advice for transactions or areas of genuine complexity or uncertainty
• internal review before any tax return or payment is submitted

6. Approach to tax planning

Prism does not enter into artificial or abusive arrangements to gain a tax advantage. Where we use tax reliefs and incentives — for example capital allowances on business equipment and vehicles — we do so only where they are intended to apply to our genuine business activities and are consistent with the purpose of the legislation. We do not use offshore structures, contrived arrangements or other aggressive tax planning to minimise our UK tax liabilities.

7. Approach to tax risk

We take a conservative, low-risk approach to tax. We have clear internal policies for routine tax matters, monitor our tax position regularly, and consult external advisors whenever a transaction or an area of tax law is complex or uncertain. Where genuine uncertainty exists about how legislation applies, we will, where appropriate, seek clearance from HMRC before acting.

8. Working with HM Revenue & Customs

We are committed to:

• maintaining an open, honest and transparent relationship with HMRC
• making fair, accurate and timely disclosures in tax returns, and disclosing and correcting any errors as soon as reasonably practicable
• working collaboratively with HMRC to resolve disputes and reach early agreement wherever possible
• responding to HMRC enquiries and requests for information in a timely and constructive manner

This strategy was approved by the Directors of Prism Integrated Security Solutions Ltd and takes effect for the financial year 2025/26. It is reviewed and re-published annually.